Frequently asked questions

1. How do I get my username and password?

Click on "Forgot your login data?" and search for your name or personal ID. If a database entry is found, you can send an email to the address stored in the database. This email will contain a link which allows you to either choose your username and password - or to change your password, if you already had one.

If you do not receive the email, please check your spam-folder. If you suspect that the email adress stored in your account is wrong or outdated, please do not create a new account but contact us to have it changed.

Please always try searching for your account first - you might already be registered in the database, either because a colleague entered your data as a co-author to another abstract in the past, or because you were registered for a congress, or had a membership.

If the search turns up no result, switch to "create a new account" and fill out the form to register yourself with the database. You will be able to choose a username and password in the process.

2. Which language do I have to use for my abstract?

We can only accept abstracts in English.

3. How can abstracts be submitted?

Abstracts must be submitted electronically via the Abstract Submission System. Abstracts sent by regular email will not be accepted.

4. How do I create a new abstract?

After login you will see choice of abstract types available for submission - each with a short explanatory description.

Simply click the "New abstract" button for the type of abstract you wish to create. You can create multiple abstracts, choosing a new type for each one.

Please note that the presentation type is only an indication of your preference but the final decision will be made by the scientific committee.

5. How do I fill in an abstract?

Once you have created an abstract, the system will guide you through 4 steps to complete it. You can take those steps in any order you want, but you cannot submit you abstract, before all steps have been completed.

Step 1: Enter title and topic
Step 2: Add authors and choose a presenter
Step 3: Fill in the body (text) of the abstract
Step 4: Confirm the affirmations

6. Step 1: Enter title and topic

Just type or copy your abstracts title into the respective field, and pick a topic from the drop-down list.

7. Step 2: Add authors and choose a presenter

Click "add author" and enter the name of the author you wish to add. If your colleague is found, simply click on their name to add them to your abstract.

If you cannot find your colleague, you can create a new entry in the authors database by filling out the form below the search results. The last name in the form will be locked to the name you searched for - to change this field you have to do another search.

After adding all authors, choose a presenter by simply clicking the "presenter" radio button below the name of the respective author in the authors list.

You can pick each authors affiliation from the dropdown next to their name. Select "other..." to enter a new affiliation.

8. Step 3: Fill in the body (text) of the abstract

The system will provide you with one or multiple text boxes according to the structure of the chosen abstract type. Just type or copy your text into these text boxes.

Any formatting options you are allowed to use will be available via buttons on top of the textbox.

9. Step 4: Confirm the affirmations

Due to legal requirements you might be required to confirm certain affirmations by clicking the appropriate checkboxes.
Please carefully read the text of each affirmation before confirming it.

10. How do I submit my abstract?

The submit page will display the completion status of each part of your abstract. If the abstract can not be submitted yet because some part is incomplete or missing, you will be informed about this on this page.

Below the completion status you will see a summary of the abstract you are about to submit. Please make sure everything is correct before you hit the submit button.

You do not have to submit your abstract right away. You can logout and come back later to make further changes. Please do not forget to come back and submit your abstract before the submission deadline ends.

11. May I include tables and images in my abstract?

Yes, you can include tables but you cannot include images.

12. What is the limit for abstract length?

The abstract body is limited to 350 words (abstract title not included).

13. Which browsers are supported?

The abstract submission operates with any current browser, including but not limited to, current versions of Internet Explorer, Firefox, Chrome and Safari. If you are using a Javascript blocker make sure you do allow execution of scripts from

Using an outdated browser version that is no longer supported/updated by it's maker can lead to unexpected behavior. If you run intro problems with an old browser, please update to a newer version, or use a different browser.

14. Can I submit the same abstract more than once?

No. The submission of duplicate abstracts (identical content) will lead to the immediate rejection of the abstract(s) involved.

15. When is the deadline for abstract submission?

The abstract submission system closes on July 1, 2018, CET. Late submissions are not possible.

16. How can I contact the organizers with any questions?

If you have any questions, please do not hesitate to contact us at:
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